Commencement

Commencement Information


The first graduating class of SCU in 1948.

 

Commencement is a great day of celebration for our SCU students who have already graduated or are poised to graduate in the very near future  (lacking no more than 9 credit hours to complete their degree program). Students graduate from SCU when they complete all general education and degree requirements of their chosen academic degree program.

This page is dedicated to providing information about Commencement to our graduates and their families and friends.

If you have questions about Commencement that are not provided on this webpage, please feel free to contact Registrar Sherri Hendrix by email at sherri.hendrix@swcu.edu.


Commencement Activities Schedule

Awards Ceremonies
Various times prior to Commencement. Watch for announcements from deans and program directors for information about these ceremonies.

Friday, May 9, 2014
10:00-11:00 a.m.- Rehearsal

Saturday, May 10, 2014
8:30-9:00 a.m. - Students arrive at the Patrick Center for line-up
9:00 a.m. - Pickens-Springer Gymnasium doors open to the public
9:15 a.m. - Group photo in Patrick Center stage
9:30 a.m. - faculty, board members and graduates line-up
9:45 a.m. - Line moves to gymnasium 9:50 a.m. - Processional into gym begins (All guest should be seated by this time)
10:00 a.m. - Commencement ceremony begins (Processional will have ended and graduates will already be seated)
12:00 p.m. - Reception in the Conference Center for all students (1st floor of the North Dormitory)

Ceremony Location
Pickens-Springer Gymnasium


Graduation Application

Students are required to submit a graduation application in order to graduate, to be conferred a degree, and/or to participate in Commencement exercises in May. Graduation application deadlines for the three degree conferral dates offered at SCU are as follows:

  • December 30 Graduation (Commencement ceremony participation may be allowed in the following May): August 30
  • May Commencement Date Graduation: November 30
  • August 1 Graduation (Commencement ceremony participation may be allowed in the preceding May): November 30

More details about the Graduation Application can be found at the Graduation Application link.


Commencement Participation

It is assumed that all students graduating from SCU will participate in Commencement exercises in which they are approved to participate. Regardless of participation in Commencement, students must pay a graduation fee as stipulated by the business office.

Undergraduate students must be within 9 credit hours of graduating (completing all degree requirements) in order to be given permission to participate in Commencement. However, participation in Commencement does not guarantee graduation or degree conferral. All students must have completed all graduation/degree requirements in order to officially graduate and have a degree conferred on their academic transcript from SCU.



Commencement Participation Eligibility

Students will be allowed to participate in Commencement exerecises if they have

  • completed all degree requirements as stated in the catalog of their matriculation,
  • completed exit counseling with the Financial Aid office, and
  • no academic or business office holds.



Commencement Regalia

For traditional students:
Commencement regalia (a.k.a. cap and gown) for traditional students may be picked up in the Office of the Registrar on the main campus in the Administration Building Monday-Thursday the week immediately prior to Commencement. All business holds must be resolved before regalia will be issued.

For adult studies and graduate students:
Commencement regalia for graduate students and adult students in Bethany and Tulsa will be available in the respective offices on Thursday the week before Commencement. Regalia for only those students who have resolved all holds on their accounts will be available. Other students will be required to pay their balance and pick-up regalia from the Office of the Registrar when they have opportunity or on the day of Commencement. Students should be prepared to pay off any balance that remains on their account in order to receive regalia.

For online students:
Commencement regalia (a.k.a. cap and gown) for online may be picked up on the day of Commencement at check-in (see the Commencement schedule for check-in times). All business holds must be resolved before regalia will be issued.



Diplomas

Graduates do not receive diplomas at Commencement. Instead, they will receive a diploma cover that they can use as a safeguard for the diploma they will receive once all degree requirements are met, financial obligations are resolved and financial aid exit counseling has been completed. Only students who participate in Commencement will receive a diploma cover.

SCU confers degree three times during the calendar year: the date of May Commencement for students completing classes and degree requirements from December 30 to that date; August 1 for students completing classes and degree requirements between May Commencement and August 1; and December 30 for students completing classes and degree requirements between August 1 and December 30. These students are all members of the graduating class of that calendar year.

Our graduation dates and policies are established as a part of compliance with federal reporting mandates for financial aid. Graduates must be processed through financial aid exit counseling within 10 days of the graduation date; therefore,students who have not met degree requirements BEFORE the published dates will not graduate until the next available graduation date. Even if the student applied for graduation in advance, we cannot confer a degree outside the reporting parameters.

Diplomas will reflect the date of the degree conferral and will typically be mailed within four (4) weeks after the conferral date IF...

  1. all financial holds have been resolved by the student
  2. financial aid exit counseling is complete by the student (information will be emailed to the SCU email account)
  3. all grades for the student have been submitted by instructors

Reprinting or Replacing Diplomas

Diplomas are meant to for presentation purposes and not for verifying completion of degree requirements. Only official transcripts from SCU verify degree conferral and honors. For more information about transcripts, please see swcu.edu/transcript-request.

Diplomas are printed based on the information submitted on the graduation application. If information on the application is incorrect, there is a chance diplomas and commencement programs may be incorrect. If the student submitted erroneous information on the graduation application, the diploma can be reprinted along with the rest of the diplomas at the next available graduation date for a charge of $25. If a diploma contains errors or needs to be reprinted due to our own negligence, it will receive immediate attention and will be reprinted within 1-3 weeks, depending on the availability of our printing vendor, at no cost to the graduate.

Lost or damaged diplomas may be reprinted for a fee of $25 and will be ordered with the rest of the diplomas at the next available graduation date. The fee must be paid before the diploma is ordered.

Diploma reprints can be expedited to be printed for a fee of $50. Once the fee is paid, the diploma will be mailed to the specified address within 1-3 weeks, depending on the availability of our printing vendor.

Diploma covers will not be replaced.


Graduation Announcements

Announcements are available at gradstuff.com 6-8 weeks prior to the May Commencement date in which you have applied and been given permission to participate. These announcements contain information about what degree you will be earning upon completion of your degree requirements and information related to the upcoming Commencement exercises in which we will celebrate your graduation.



Photos

A professional photographer, Candid Color Photography, will be at Commencement to take photos of individual graduates as they shake hands with the president and again after they have crossed the stage. The photography company can be contacted at http://oklahomapartypics.com. Images will be posted within 48 hours of the ceremony.