A template for document evidence can be found below.
The self-study is a campus wide effort involving every department and staff member. Evidence for the self-study is gathered from many sources, departments, and years. They are a part of the institution's ongoing efforts at assessment and improvement. They generally will fall into the following categories:
Supplementary Evidences (general suggestions for contents) :
1. Alumni Events
a. News articles. Misc.
b. Achievements/Honors
c. Projects
2. Assessment
a. Assessments of student learning (tests, diagnostic tools, etc.)
b. Assessment Tools of teacher instruction
c. End-of-Year Reports
3. Academics
a. Program checklists
b. Degree checks
c. Academic policies
d. Course proposal form
e. Departments and programs
f. Master Academic Plan
g. Institutianal Instructional Goals
h. Program inventory and/or review
i. Faculty credentials, resumes, job descriptions
j. Syllabi
4. Budget/ Finance/HR
a. Finance reports (Audits, Balances, End-of-Year)
b. Financial aid
c. HR policies / reports / forms /misc.
5. Faculty Professional Development
a. Professional Development Day
b. Faculty achievements and honors
c. Continuing education, professional activities
6. Governance (Board of Regents, Administration, Department Chairs, Academic Council, etc.)
a. Organization plan and/or chart
b. Administration Curriculum Vitae (Board and Administration)
c. Faculty Senate, Academic Council, Department Chairs
d. Academic Affairs and Standards
e. Advisory Committees and Standing Committees
f. Student Organizations
g. Open Forums
7. Planning
a. Master Facilities Plan
b. Institutional Strategic Plan
c. Departmental Strategic Plans
8. Policies
a. Board policy manuals
b. Employee, student, and staff handbooks
c. Departmental policies
d. College catalogs for the time period being considered
e. Relevant contracts
9. Publications / Communications (Administration/Office of Academics)
a.Dean's List
b. President's List
c. Public relations, press releases, PR,
d. Office of Development
e. Staff newsletters
f. Student newsletters
10. Research
a. Fact book data
b. Profiles, etc.
11. Staff Data (Office of Academics, Human Resources)
a. Continuing education reports
b. Awards and recognitions
c. Professional activities
d. Applications, handbooks, etc.
12. Student Services & Policies (Office of Student Development)
a. Academics
b. Campus Life and events
c. Finances, Scholarships, etc.
d. Privacy
e. Recruitment
d. Preview Events
f. Orientations
g. Student services
h. Applications, forms, etc.
i. Student handbooks
13. Surveys and Statistics
a. Cummunity climate surveys
b. Student satisfaction surveys (Noel-Levitz)
c. Student use and satifaction surveys (by department)
d. Statistical reports
14. Self-Study (with specific by section evidence)
Chapter 1- Introduction
Chapter 2 - Federal compliance
Chapter 3 - Criteria 1
Chapter 4 - Criteria 2
Chapter 5 - Criteria 3
Chapter 6 - Criteria 4
Chapter 7 - Criteria 5
Chapter 8 - Summary
Appendix - Institutional Snapshot