STUDENT SENATE CONSTITUTION

We, the students of Southwestern Christian University (SCU), in order to inspire Christian fellowship, in promoting high academic standards, developing socially versatile students, and furthering the tradition of this University, do hereby establish and ordain this Constitution.

ARTICLE I

(Name)

The organization established herein, shall be named “Student Senate of Southwestern Christian University.”

ARTICLE II

(Authority and Purpose)

Section 1             It is recognized that legal responsibility for this institution rests upon the Southwestern Christian University Board of Regents (Board) and the President of SCU; all authority concerning this institution resides in them.  The Student Senate possesses only those powers delegated to it by the Board and the President of SCU.  It is understood, therefore, that all officers and its agencies are subject to review and change by the Board and the President of SCU.

Section 2             The purpose of Student Senate shall be as follows:

(A)   To encourage total student involvement in the life of SCU.
(B)   To provide a vehicle for communication among students, faculty, staff, and administration.
(C)   To allow students an opportunity to fill a functional role in the continuing development of ideals and traditions of SCU.
(D)   To nurture appreciation within SCU’s academic community for the distinctive nature and mission of the institution. 

ARTICLE III

(Membership and Organization)

Section 1             All students who are properly registered and carry a minimum of 12 credit hours, and satisfy further requirements of the individual office at SCU shall be eligible to hold a seat on Student Senate.

Section 2             The powers of the Student Senate shall reside in the Senate members and the Executive Council of the Student Senate.

ARTICLE IV

(Officers)

Section 1             The elected officers of the Student Senate shall be President, Vice President, Director of Student Affairs, Chaplain, and Secretary/Treasurer.

Section 2             The elected officers shall together comprise the Executive Council of the Student Senate.

Section 3             Election of officers:

(A)   The elected officers of the Student Senate shall be elected to a term of office beginning each June 1st, and ending the following May 31st.

 (B)   In the event that no one runs for an office or only one candidate is running for an office and that candidate confirmation fails the Student Senate President, at the beginning of the current school year, will nominate a student to fill the office(s).  This nomination must then be confirmed by a two-thirds vote of the Student Senate.

Section 4             Offices of President, Vice President, Director of Student Affairs, Chaplain, and Secretary/Treasurer, shall not hold any other office in any club or organization on campus chartered through the Student Senate.   (Anyone wanting to participate in Res-Life may hold an office on Student Senate as long as approval is received from the Resident Director and Dean of Students {Sponsor}.)

Section 5             Officers of Student Senate and Secretary of Student Senate are required to satisfy the following:

(A)   President: Must maintain a GPA of 3.0 each semester during his/her tenure and have been enrolled at SCU for a minimum of two academic years.  Must have served a minimum of one year on the SCU Student Senate prior to this office.
(B)   Vice President: Must maintain a GPA of 3.0 each semester during his/her tenure and be at least a Junior in class standing. Must have served a minimum of one year on Student Senate prior to this office.
(C)   Director of Student Affairs: Must maintain a GPA of 3.0 each semester during his/her tenure and be at least a Sophomore in class standing. Must have been enrolled at SCU for a minimum of one semester.
(D)   Chaplain: Must maintain a GPA of 3.0 each semester during his/her tenure and at least be a Sophomore in class standing. Must have been enrolled at SCU for a minimum of one academic year.
(E)    Treasurer: Must maintain a GPA of 3.0 each semester during his/her tenure and at least be a Sophomore in class standing. Must have been enrolled at SCU for a minimum of one semester.
(F)    Secretary: Must maintain a GPA of 3.0 each semester during his/her tenure and at least be a Sophomore in class standing. Must have been enrolled at SCU for a minimum of one semester.

 
Section 6             The duties and responsibilities of Student Senate are:

(A)   President

 a.       Preside over all meetings of Student Senate.
b.      Summon Student Senate into special sessions.
c.       Serve as an official spokesperson and representative of the Student Senate.
d.      Serve as an ex-officio student member of all ad-hoc committees.
e.      Inform and obtain approval from the Sponsor and Dean of Academics concerning all Student Senate activities and/or events.
f.        Take the initiative in proposing to the Student Senate, ways and means of fulfilling its several functions.
g.       Perform any tasks or serve in any capacity as shall come up as his/her as chief officer of the Executive Council.
h.      Co-lead, with  Student Senate Vice President, at least two forums per semester.
i.         Meet monthly with the Sponsor of Student Senate.
j.        Perform any task deemed necessary by the Sponsor.

(B)
  
Vice President

 a.       Assist the Student Senate President in the execution of his/her duties.
b.      Perform the duties of the Student Senate President should he/she be removed from office, resign, or otherwise be unable to perform his/her duties.
c.       Reside as Chairperson of the Disciplinary Committee.
d.      Co-lead, with Student Senate President, at least two forums per semester.
e.      Assist with intercollegiate activities and maintain correspondence with the various organizations by presiding over meetings with the leaders of each group with the purpose of exchanging information to build cooperation between the various organizations and their activities along with that of the Student Senate.
f.        Co-plan, with Director of Student Affairs, the Spring Banquet held once per academic year.
g.       Perform any tasks deemed necessary by the Sponsor.

(C)   Director of Student Affairs

 a.       Assist the Student Senate President in the execution of his/her duties.
b.      Perform the duties of Student Senate President should both the President and Vice President be removed from office, resign, or otherwise be unable to perform their duties.
c.       Co-plan, with the Vice President, the Spring Banquet held once per academic year.
d.      Reside as Chairperson of the Activity Committee.
e.      Must be a member of all committees that form from within the Student Senate.
f.         Prepare all advertising/flyers for any Student Senate activity and/or event.
g.       Report any dates for Student Senate activities and/or events to the Sponsor and the SCU President’s secretary, so they may be put onto the Master Calendar.
h.      Perform any tasks deemed necessary by the Student Senate President or Sponsor.

(D)   Chaplain

a.       Open and lead each session of the Student Senate in prayer.
b.      Lead four Identified Services per academic year.
c.       Organize two outreach programs per semester.
d.      Lead two campus devotions per semester.
e.      Assist the Director of Student Affairs with tasks as may be requested.
f.        Meet with the leader of any organization that impacts the spiritual growth of SCU’s student body.

(E)    Treasurer

 a.       Obtain a budget at the beginning of each school year from SCU’s Business Administration Office and maintain it in conjunction with the Student Senate Executive Council and Sponsor.
b.      Oversee all Student Senate monies, receipts and disbursements.
c.       Report to the Student Senate Executive Council at least once a month concerning all monies, receipts and disbursements.
d.      Submit all financial records to SCU’s Business Administration Office for annual auditing.
e.      Perform any tasks deemed necessary by the Student Senate President or Sponsor.

 (F)    Secretary:

 a.       This position is neither a representative nor on the Executive Board.
b.      Maintain all records and handle all correspondence of the Student Senate.
c.       Keep the minutes of the Student Senate meeting.  The minutes are to be reviewed by the Student Senate President, Sponsor or Dean of Academics prior to distribution.
d.      Distribute copies of each meeting to members of the Student Senate Executive Council.
e.      Maintain a record of attendance at meetings of the Student Senate and report to the President of the Student Senate.  Any violation(s) of attendance required, as established by the Student Senate, will be reviewed.
f.        Enter dates as designated by the Student Senate for special activities, any and all other events, and direct them to the Director of Student Affairs.
g.       Must be a member of all committees that form from within the Student Senate.

Section 7             Failure to perform assigned duties.

If any member of Student Senate repeatedly fails, as defined by the Student Senate Executive Council, to follow through on an assigned task, he/she must appear before the Student Senate Executive Council and Sponsor for reprimand.

Section 8             The impeachment process:

(A)   Any member of the Student Senate has the right to recommend to the Student Senate Executive Council the impeachment of any other member of Student Senate.
(B)   In the event the Student Senate Executive Council receives a recommendation for impeachment and sees fit to take a vote, the Sponsor shall then bring the vote for impeachment before the entire Student Senate.  Voting is to be cast by secret ballot.
(C)   A two-thirds majority is required for impeachment in order to be effected.
(D)   In the event of an even decision occurs, the Sponsor shall then declare the deciding vote.

Section 9             Secession of Office:

 (A)   The Vice President of Student Senate shall automatically become President of Student Senate upon the resignation or removal of the Student Senate President.
(B)   The Director of Student Affairs of Student Senate shall automatically become Vice President of Student Senate upon the resignation or removal of the Student Senate Vice President.
(C)   The Student Senate President shall at the next Student Senate meeting, offer the nomination of a person to fill the vacated office of Student Senate Director of Student Affairs. The Student Senate shall approve or disapprove of the nomination by secret ballot.
(D)   Should the Student Senate not approve the nomination, the Student Senate President will continue to submit nominees until one is approved.
(E)    All remaining offices shall continue their respective roles.

 

ARTICLE V

(Establishing Student Senate)

 Section 1             The governing body of the Student Senate Executive Council shall be the Student Senate.

 Section 2             The purpose of the Student Senate is to direct the efforts of student leadership toward implementation of the goals of the Student Senate Executive Council.

 Section 3             The Student Senate shall consists of the President, Vice President, Director of Student Affairs, Secretary/Treasurer, Chaplain, the Dean of Students as the Sponsor serving as the ex-officio, non-voting member; representatives from each class and the Commuter representative shall all serve as voting members.

 Section 4             Duties of the Dean of Students (Sponsor):

(A)   The Sponsor is to attend all Student Senate meetings.

(B)   Meet monthly with the Student Senate President.

(C)   Approve all purchase requisitions and disbursements.

(D)   Approve all Student Senate budgetary changes.

(E)    Approve all Senate Student scheduling and/or date changes.

Section 5             Qualifications for Representative members of the Student Senate:

(A)   Enrolled in a minimum of 12 hours at SCU.
(B)   Remain a member of his/her particular class (Freshman, Sophomore, Junior, Senior) during his/her term(C)   The Commuter Representative must remain an off-campus resident during his/her term.
(D)   Achieved and maintain an overall GPA of 3.0 throughout his/her term.

 Section 6             Duties of Representative:

 1.       Keep the Student Senate informed of any and all concerns regarding activities and/or events of his/her class.
2.       Inform his/her class of all Student Senate activities and/or events.
3.       Schedule class meetings to receive feedback and/or concerns of the class at least once per semester.
4.       The Senior Class Representative must plan a Senior class trip and/or dinner.
5.       Participate in all Student Senate activities and/or events.
6.       Must conduct a minimum of two class meetings per semester with his/her class.
7.       Must conduct a minimum of one of one class activity per semester.
8.       Must conduct a minimum of one class fundraiser per semester.

 Section 7             Members of the Student Senate shall be elected no later than September 15th of the current academic year.  Previously chartered organizations (Student Life, Intramurals, One Voice, Athletic Department and/ or Spiritual Life) are all allotted one representative to be seated as official organization representatives, a voting member of the Student Senate. A Representative of any club or organization chartered after the selection deadline may be seated ex-officio, a voting member of the Student Senate.

 Section 8             Members of the Student Senate are allotted seven absences for meetings, activities, and/or events throughout his/her term.  Upon the eighth absence the member will be brought before the Student Senate Executive Council for reprimand and probable removal from the Student Senate office.  Out of common courtesy for the Student Senate President, please notify either the President and/or Vice President of Student Senate of any and all absences at least one day prior to meetings, activities, and/or events.

 Section 9             The Student Senate shall be required to provide the election of Student Senate Executive Council, Representatives of Student Senate, and Mister and Miss Southwestern.  Election Requirements are as follows:

(A)   Student Senate Executive Council applications must be made available in the Administration Office, through a Student Senate member, and/or the Sponsor.
(B)   Student Senate Representative applications must be made available in the Administration Office, through a Student Senate member, and/or the Sponsor.
(C)   Student Senate Chaplain applications must be made available in the Administration Office, through a Student Senate member, and/or the Sponsor.
(D)   All applications for election must be approved by the Sponsor according to the Student Senate Constitution qualifications in ARTICLE IV, Section 5 for Student Senate Executive Council.
(E)    All applications for election must be approved by the Sponsor according to the Student Senate Constitution qualifications in ARTICLE V, Section 5 for Student Senate Representatives.
(F)    The Dean of Students, Dean of Academics, and the Student Senate Executive Council in accordance with ARTICLE V, Section 10, must approve the nominations for Mister and/or Miss Southwestern, before being voted on by SCU’s student body.
(G)  All elections must be made available to SCU’s entire student body.
(H)   The Student Senate Executive Council is to tally all votes for election with the exception an officer is either is applicant or nominee. In such event, he/she will not tally the votes for that election.
(I)     The Student Senate Executive Council is to announce the new Student Senate at SCU’s Spring Banquet each year.
(J)     The Student Senate Executive Council is to announce Mister and Miss Southwestern at SCU’s Homecoming basketball game each year.

 Section 10           Qualifications for Mister and Miss Southwestern:

(A)   Must have completed a minimum of one academic year at SCU.
(B)   Must be enrolled in a minimum of 12 hours at SCU.
(C)   Must be of graduating senior status.
(D)   Must have a minimum GPA of 3.0.
(E)    Must promote and support SCU and its activities and/or events.
(F)    Must epitomize Scholarship, Spirit and Service.
(G)  Must be actively involved in the Spiritual Life program.
(H)   Must possess interpersonal skills and well received by SCU’s student body
(I)     Must not be on probation of any type (academic, disciplinary, or spiritual {chapel}) at the time of nomination and/or awarding of title.
(J)     The Dean of Students, Dean of Academics, and the Student Senate Executive Council must approve the nominations for Mister and Miss Southwestern before being voted on by SCU’s student body.  A two-thirds majority vote is required to win.

 

ARTICLE VI

(Amending the Constitution)

Section 1             The Student Senate Constitution shall only be amended as follows:

(A)   Any change to the Student Senate Constitution may be proposed by any member of the Student Senate.  (B)   The proposed changes will be presented to the Student Senate and voted on by ballot in the same meeting. 
(C)   Changes must pass by a two-thirds majority, quorum vote of the Student Senate.  A quorum consists of two-thirds of Student Senate members present.
(D)   The President’s Cabinet of SCU must then approve or reject the amendment(s) to the Student Senate Constitution.
(E)    In the event the proposed amendment(s) is/are rejected (in whole or in part) the Student Senate President must meet with the President’s Cabinet of SCU to discuss necessary revision(s).  After making any necessary revision(s) the amendment must be resubmitted to the Student Senate for voting.